ACCESS CONGRESSIST AREA

• This Conference is mainly organized on panels. It will be participants, and not the Organization, who send their theme proposals. To correctly register a panel, the panel and the oral communications conforming it must be submitted before the deadline (February 1st). - Deadlune extended to February 11 - CALL FOR PROPOSALS CLOSED. 
• Only submission of proposals (completed panels, individual communications, audiovisuals, posters and workshops) submitted through the online application will be considered (CLICK HERE TO ACCESS)
  
• It won’t be possible to sign more than two proposals per participant (in any of the supported formats, and either as an author or co-author). These two proposals can never coincide in the same panel.
• We won’t request a full paper for the work you present at the Conference at the time of registration or later on.
• Anyone who signs a proposal that has been reviewed and accepted at the Conference, will necessarily have to complete their registration in the 4th AIBR Conference before April 30, 2018. Proposals whose authors have not registered prior to this date will be automatically eliminated from the Conference Program. Completing the registration implies having paid the corresponding fee and provided the documentation (when required) to the Organization.
• Please take care of style, spelling, writing, technical vocabulary and content in the submitted title and abstract. The information you submit will be the one the Scientific Committee will take into account when evaluating the proposal, as well as the one that will be included in the Conference Program and the Book of Abstracts.

FORMATS

Five formats will be accepted for proposals:

PANELS: Each panel will consist of a minimum of 4 communications and a maximum of 6 (including that of the panel coordinator) on a common theme. In total, the panel will have a maximum duration of two hours: in a panel of six people, for example, fifteen minutes would be available for each speaker, and 30 minutes for general debate.

The person who coordinates the panel (coordinator), will be responsible for registering the basic panel information on the registration form, namely: a title, a summary with a minimum 175 words and a maximum of 250, and 3 to 5 keywords, and the names of all panelists (please do not include all co-authors for each individual communication in the authors section, only the main authors presenting the communication). References to authorship in the fields above will not be accepted. If this occurs, the proposal could be eliminated and there would be no possibility of re-submission.

It will also be necessary to select from a list of theme options (drop-down menu in the registration form), the one that is most akin to the panel presented. In the same way, the language of the proposal will be selected: Spanish, English, Portuguese or multilingual. We encourage coordinators to organize multilingual panels whenever possible so our panels can be more inclusive and participatory for all.

Once the panel is registered and accepted by the scientific committee, each individual panelist (including the coordinator, if s/he is also presenting a communication) must register their individual communication through the registration form of individual proposals. They must indicate, in addition to their personal details, the theme of the panel, and the name of the panel the communication is part of (choose from drop-down menu), and the name of the author (and coauthors if applicable). Please take special care to write and spell all details correctly and in the appropriate place in order to avoid confusion. Note that it could take several hours for the name of the panel to appear visible on the menu after it is registered by the coordinator. Co-authors do not need to register the communication, they will only need to make the payment for their registration if they are attending the conference.

In the event that panels composed of four or five people are presented, the Organization could request the coordinator to include individual communications on the same theme to the panel until completing the limit of six speakers. The inclusion of said communications will only be made when and if the coordinator of the panel agrees on it.

INDIVIDUAL COMMUNICATIONS: The author will submit her or his proposal through the registration form for individual proposals available on the website. The proposal will include a title and a summary with a minimum of 175 words and a maximum of 250, as well as between 3 and 5 keywords. References to authorship in these fields will not be accepted, the proposal being eliminated and the possibility of re-submitting it if this occurs.

It will also be necessary to select from a list of theme options (drop-down menu in the registration form) the one that is most akin to the proposal presented. In the same way, the language of the communication will be selected: Spanish, English or Portuguese.

The duration of each individual communication will be a maximum of 15 minutes. Communications will be presented only by one person (either the author or co-author) and in person (virtual presentations will not be accepted under any circumstances). Authors may use PowerPoint or other audiovisual presentation resources for the delivery of their communication.

The Organization of the Conference will distribute accepted individual communications in uncomplete thematic panels, and may request one of the panelists to act as moderator of the panel. This request does not entail any kind of commitment on the part of the people consulted, who may or may not accept to act as coordinators according to their interests.

AUDIOVISUALS:  The author will register her or his proposal through the registration form for individual proposals on the website, indicating that it is an audiovisual, and presenting a title and a summary with a minimum of 175 words and a maximum of 250, as well as between 3 and 5 keywords. References to authorship in these fields will not be accepted, the proposal being eliminated and the possibility of re-submitting it if this occurs.

It will also be necessary to select from a list of theme options (drop-down menu in the registration form) the one that is most akin to the proposal presented. 

The duration of each audiovisual will be a maximum of 100 minutes. For its assessment, it is essential to indicate the duration of the audiovisual at the time of registration. The Scientific Committee may request the complete video for evaluation.

POSTERS: The author will register the proposal through the registration form for individual proposals on the website, indicating that it is a poster, and presenting a title and a summary with a minimum of 175 words and a maximum of 250, as well as between 3 and 5 keywords. References to authorship in these fields will not be accepted, the proposal being eliminated and the possibility of re-submitting it if this occurs.

It will also be necessary to select from a list of theme options (drop-down menu in the registration form) the one that is most akin to the proposal presented. In the same way, the language of the communication will be selected: Spanish, English or Portuguese.

Posters accepted will be exhibited for the whole duration of the 4th AIBR Conference. Besides, there will be a specific moment during the Conference in which the authors should remain close to their work and be available to explain their research to interested assistants. These informative times will be agreed between the person presenting the poster and the Organization.

WORKSHOPS: Workshop proposals will be sent through the individual communications form, indicating that it is a workshop. They have to be presented with a title and a summary with a minimum of 175 words and a maximum of 250, in which the characteristics and objectives of the Workshop will be explained, as well as its duration and the needs to be covered for its realization.

IMPORTANT DATES FOR PARTICIPANTS:

• Deadline for panel proposals and oral communications conforming these panels: February 1, 2018 --> EXTENDED: February 11, 2018. CALL FOR PANELS CLOSED.
• Estimated date for communication of approval of panels and communications conforming these panels: February 15, 2018 (Extended to approx. February 25th). NOTIFICATIONS SENT.
• Deadline for individual oral communications (outside panels), audiovisuals, posters and workshops: February 28, 2018 --> EXTENDED: MARCH 9th 2018 (24.00 h Spanish peninsular time). CALL FOR PROPOSALS CLOSED
• Estimated date for notification of accepted contributions (oral communications, audiovisuals, workshops and posters): April 1, 2018 --> Extended to approx. APRIL 10th.
• Deadline for speakers to complete their registration (No individual communication will be included in the Programme if registered after this date): APRIL 30, 2018.
• Early-bird registration ends: APRIL 30, 2018

GENERAL GUIDELINES:

AUTORSHIP:

There is no maximum number of co-authors for each proposal. However, only one person can present the work during the Conference. For the rest of the co-authors to receive their certificate of participation, and appear in the Conference Program and the Book of Abstracts, as well as the ARIES Journal (see below), they must register in the Conference. If the main author cannot attend the Conference to present her or his work, in no case the Organization or another member of the panel or participant can be responsible for presenting her or his communication. Only a co-author enrolled in the Congress may present a paper instead of the main author, as it would be the only person apart from the author capable of discussing the results of the work presented.

Delivery of the certificate of participation in the Conference (whether for individual communications, posters, audiovisuals or workshops) is entirely subject to the author or co-author presenting their proposal in person within the framework of the Conference (virtual presentations will not be accepted under any circumstances).

COORDINATORS:

There will be a single coordinator for each panel. Coordinating a panel involves the following activities: convening 4 to 6 speakers (the coordinator may or may not be one of them, but in no case shall the maximum of six panellists be exceeded); devising a panel that has coherence and functions as a whole within the general theme of the conference; and register it through the online form. Furthermore, the coordinator serves as a bridge between the panelists and the Organization; they ought to inform them of how they should register their communication, and be present during the panel's presentation, giving turns and directing the subsequent debate after individual interventions. Only if these requirements are met will the corresponding certification of panel coordination be obtained. 

MODERATORS:

• Moderating a panel involves briefly introducing panellists, giving turns and controlling presentation times for individual communications, as well as directing the subsequent discussion.
• For the panels that have been formed by grouping individual communications received, the Congress Organization may propose one of the panelists thereof to act as moderator or moderator.

LANGUAGES:

Proposals may be submitted and presented in any of the official languages ​​of the AIBR Conferences: Spanish, English or Portuguese. Both the panels that are already registered and the thematic panels that are created by the Organization after gathering individual communications, may be formed by communications in any of the three languages. In this way, the AIBR Congress hopes to promote the multilingual dialogue that has been taking place for years in Ibero-American Anthropology.

EVALUATION:

Each proposal will be evaluated (double-blind) by the Scientific Committee. In case of clear disparity in the evaluations, there will be a third blind evaluation made by a different member of the Committee.

THEMES:

The topics in this Congress are diverse. Participants can send both individual communications as well as panel proposals based on the study of all the main branches of the anthropological discipline. In the registration form you will find a wide variety of topics to frame your work. Please, choose the one most akin to your work from the drop-down menu.

PROGRAM:

• Once the acceptance of a proposal has been communicated by the Scientific Committee, participants must register in the Congress before April 30, 2018. After this deadline, those proposals whose authors have not registered and payed the registration fee will be automatically eliminated from the Programme. The registration will not be completed in any case until all documentation requested by the Organization is delivered and the payment made. In the case of accept panels, keep in mind that these will only continue to be included in the Program if at least 4 communications have completed their registration within the stipulated registration period. Otherwise, the panel will be removed from the Conference, and the approved and registered communications will be distributed in other panels, according to the criteria of the Organization and according to the chosen theme.
• No author or co-author will appear in the Program who has not made the payment of the registration fee and provided the documentation required by the Organization in each case, by April 30, 2018.
• The person who registers in the Congress to present a piece of work, in any of its formats, must have availability to present it at any time within the calendar of the Conference. Requests of preferred days or time slots to present will not be considered.

ESSENTIAL DOCUMENTATION FOR THE REGISTRATION OF STUDENTS, THOSE IN UNEMPLOYMENT, MEMBERS OF AIBR, APA AND ANY ASSOCIATION BELONGING TO ASAEE (former FAAEE):

• STUDENTS: A certificate issued by the Secretary of your centre stating that you carry out studies during the year 2018. A scanned document of the tuition payment corresponding to the 2017-2018 academic year can also be accepted. Post-doctoral researchers will need to pay professional registration fees.
• UNEMPLOYED: In Spain: Certificate issued by the official body (INEM). Other countries: certificate issued by the corresponding official body and if there is no such body, a sworn statement of unemployment status will be admitted by the time of registration.
• MEMBERS OF ASAEE ASSOCIATIONS: Certificate issued by the corresponding Association, including an updated date certifying current membership.
• MEMBERS OF APA: Certificate issued by the Portuguese Association of Anthropology, including an updated date certifying current membership.

REIMBURSMENT OF REGISTRATION FEES:

Once registered, if you wish to cancel your registration, you will be reimbursed 60% of the amount paid. This is only applicable if you request the cancellation before 24:00 h (Spanish mainland time) on April 30, 2018. As of May 1, no payment will be refunded.

On the other hand, if you are a speaker with an approved proposal and you do not finish your registration before 24:00 h (Spanish peninsular time) on April 30, 2018, your proposal will be eliminated from the Programme.

ARIES JOURNAL:

The summaries of all accepted communications included in the programme will be published after the Congress conforming a volume of the journal ARIES: ANUARIO DE ESTUDIOS DE ANTROPOLOGÍA IBEROAMERICANA (con ISSN 2530-7843). 

(*) NOTE: This regulation is subject to modifications by the Organizing Committee of the IV Congress and the Board of Directors of AIBR.